Content management is one of the most critical initiatives for any business. Properly utilizing available capital and personnel is key to a cost-effective operation. The best way to maximize these investments is to allow Contentverse® to streamline every aspect of your business operations. Let us show you why.
Contentverse, the content and document management solution for all size organizations, is the user-friendly solution that is simple to install, support, and maintain. Plus, it’s designed to operate in multiple network environments and to integrate with your existing IT investments.
Whatever your document management needs are, from increasing the efficiency of your entire staff, to bettering your customer service capabilities, to routing paperwork through an automated workflow, to simply archiving files for regulatory purposes, to improving the accuracy of policies and procedures, Contentverse’s versatility and customization will help your organization.
With Contentverse, documents are easily:
Content and document management is more than creating an online repository of your organization’s policies and procedures and client paperwork. The right document management solution will:
Save Time Every Single Day
On average, almost 90% of typical office tasks revolve around document gathering and transfer, and the right document management solution can assist employees with these tasks and increase their overall productivity by up to 50%. This takes productivity to another level entirely.
Contentverse boasts a familiar Windows-like interface and allows users to import documents in many ways they’re already used to, including drag-and-drop.
Also important – users will quickly learn the software without the need for extensive training, as it looks and functions like familiar Microsoft Office® products they use every day.
Furthermore, Contentverse’s workflow allows users to set up tasks and notifications, enabling the automation of projects that used to require considerable staff time.
Reduce Costs Across the Board
Research has proven that document management can reduce overall document-related costs by 40% and averages a return on investment of a remarkable 612% in the first year alone.
Replacing or recovering misplaced or worn out paper documents is expensive, and companies are wasting their resources at some astonishing rates.
$20 in labor to file a document
$120 in labor to find a misfiled document
$220 in labor to reproduce a lost or worn out document
Here’s an additional breakdown of just some of the savings associated with document management.
Cost reduction in faxing, mailing, and copying
Decrease in report generation costs
Reduction in supply expenses, storage facilities, and most importantly, labor costs
Maximize Productivity at Every Level
From intelligent searches that speed up document retrieval to the elimination of misfiling, lost paperwork, and clerical entry errors, Contentverse will immediately make your organization more efficient. Even greater productivity is achieved with our automated document workflow and regulatory features.
Find what you need when you need it and automatically add content by the truckload
Whether adding one document, bulk-importing, reading and processing bubble forms and barcodes, or auto-populating index fields, we have the solution for you. On top of that, once your content is in the system, Contentverse makes finding it a snap with instant, relevant search results.
Keep your information safe and secure without thinking twice
Contentverse safely and securely stores all files, processes, and workflows in a proprietary, uncrackable format. Only approved personnel will be able to see content in the system. As an added bonus, Contentverse fully supports disaster recovery initiatives.
Stay on top of compliance and regulatory requirements.
Complying with regulations and laws, mitigating multiple types of risks, and ensuring the security of corporate and personal information are expensive elements of business that some organizations cannot ignore. Contentverse improves all aspects of these requirements. For instance, documents can be automatically archived or purged when compliancy is met, such as with a seven-year storage requirement.
Automate business processes and streamline workflows.
Contentverse is the best choice for automating business processes, setting up tasks and notifications, and easily collaborating between departments. Documents automatically move through the appropriate workflow, which eliminates copying, emailing, faxing, and other tedious activities. Automated workflow empowers your organization to always know the status of any project.
Work Together Effortlessly
When dealing with simple emailing and a paper-based office environment, it is extremely difficult for staff to monitor and track crucial business operations. Contentverse takes away the guess-work by making this as simple as possible, freeing up time to actually get work done.
Share information securely across departments and approved vendors.
An administrator can assign permissions based on department or user, including vendors, which allows for a corporate-wide deployment while ensuring that content is only used by those intended.
Access to documents from anywhere from any device.
Whether at their desktop or on a mobile device, users can access the files they need instantly. Additional functionality allows the user to take their document offline and make any changes. Once online again, they can save their new version to the system. This instant access gives a workforce the information agility to react to a dynamic marketplace.
Manage document revisions and versions without thinking twice.
Users can rework, update, modify, and save any file while maintaining previous versions. Users with appropriate permissions can restore any previous version of a document. Meanwhile, document tracking allows you to see who opened, deleted, printed, or mailed a document.
+ Many more features
This, along with many other tracking features, provides accountability and security for any environment.
Users can also mark-up, highlight, or comment on content without modifying the original file. This feature allows users to view mark-ups and eliminates the need for staff to keep copies of policies and procedures at their desk.
We are more than happy to show you real-time
See Contentverse in action
This page will not provide enough space to tell you all the features of Contentverse, but our deployment team is looking forward to setup a pilot scheme for you.